The modern world is f full of competition. The introduction of free trade has caused a lot of challenges to the companies. Companies have to look for alternative ways of exploring new markets. On the other hand, they have to look for cheap supplies. Importation has provided a viable way of getting cheap products. However, the challenge of shipping and delays poses a serious drawback to the companies. A lot of time is wasted in the customs duty. This calls for the need to adopt viable strategies to cope with the challenge. One of the strategies that a company can adopt is by ensuring proper documentation of all the goods that they import. The exporting companies should clearly understand the conditions required to facilitate the importation of goods. The importation process requires obtaining all the relevant documents (Torsten 23).
Lack of proper documentation presents a main cause of delays in customs. The exporter has the overall responsibility of providing all the required documents. The exporting firm needs to lay a lot of emphasis on obtaining proper documentation. The exporter should also tolerate in mind that lack of proper documentation has very expensive consequences. The exporter should consider the associated loss and the simple procedures required to obtain the relevant documentation. Some of the important documents include the invoice. The exporter needs to prepare the invoice for every shipment even if the properties are delivered free of charge. All the other documents that accompany goods draw their information from the invoice. Whenever the exporter provides inaccurate information in the invoice, delays in the customs must occur. This raises the need to provide accurate information in the invoice. The invoice also provides the terms of purchase to the purchasing firm, and this reduces potential disputes in the future (Torsten 43).
The exporting firm should make sure that the contents of the invoice are easy to read. Delays may occur in the customs when the customs officials cannot understand the language used in the invoice. The exporting firm should consider writing the invoices using the language commonly used at the destination. The invoice should disclose the full details of the goods including their quantity and dimensions, the country of origin among other details. When dispatching all the invoices, the exporter must sign all of them including the photocopies. Other documents include the original bill of landing which are essential when receiving goods at the customs location. The exporting companies need to consult with their clients on the acceptable invoice to use. This will eliminate situations where the exporter uses a wrong invoice and the goods are already shipped (Torsten 47).
Discrepancies between the customer and the seller pose another potential cause of delays in customs. The exporting firm should establish good relations with the customers. They should agree on the terms of sales. Good relations and proper communication between the two ensures that the customers pay for the goods on time. This will avoid potential delays that may arise when the exporting firm fails to produce the bill of landing due to delayed payment (Irish Exporters Association 37).
Good communication allows the customer to get full information on when the cargo should arrive, and he makes arrangements on how to obtain the goods on time. The exporting firm should ensure that the required documents have been sent to the customer, two weeks before the arrival of the cargo. This will enable the customer to pay for the customs duty on time. The exporting firm should adopt the modern methods of payments which are fast and more secure. For example, the exporter should advise their customers to use PayPal or other online methods of payments. This will ensure that payments are made on time, and this will eliminate potential delays. All the potential disputes with the customers should be solved fast even before the goods land at the customs location (Irish Exporters Association 28).
Irish Exporters: Essential Facts. Dublin: Irish Exporters Association and Thomson Round Hall, 2001. Print.
Torsten, Schmitz. “The Bill of Lading As a Document of Title.” Journal of International Trade Law and Policy. 10.3 (2011): 255-280. Print.